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DIFFERENT TYPES OF EMAIL HOSTING

We often get asked the difference between different email types. Operationally, its nice to have everything in one place, with redundant backup, and the ability to monitor communications

POP/IMAP

POP or IMAP mail has been around for a long time. It gives you an email address with your own domain name (eg. yourname@yourbusiness.co.uk).
You don’t get shared calendars, contacts and files, or simple wireless email integration

Usually if you have a personal email that you got through Hotmail, Yahoo or Gmail, you can normally have your company email forwarded to the personal email.

Email clients such as Outlook can be configured to "POP" a POP/IMAP email account, which would download the email into Outlook, to be read there, as opposed to logging into a web-based client to read the business email. This feature does make it easier to organize your email into a central location.

Hosted Exchange

Exchange is a computer server that centrally stores a company's email, files, task lists, calendar and contact information. Here are a few reasons Exchange is the world’s most popular business messaging platform:

•Mobile access: Easy access to email for handhelds like the BlackBerry, Treo or Windows Mobile devices.

•Centrally stored information: Allows email, files and other company data to be accessed from anywhere at any time.

•Shared calendars: Lets employees see colleagues' availability to schedule or rearrange meetings, book conference rooms, and plan projects.

•Shared task lists: Allows 'to do' lists to be created and assigned, then shared with team members.

•Shared contacts: Company or shared address books means important contact details will never be lost or misplaced.

•Outlook Web access: Allows for email and information access through an Internet Web browser.

Users can view email, calendars, task lists, contacts and more through Microsoft Outlook on a desktop or notebook PC, Web mail or a handheld wireless device.

HOW TO DECIDE

The main advantages of running Exchange from a business manager's or owner's point of view are:-

•All communications are archived, and all data is redundantly backed up;

•Corporate data has the ability to be shared systematically - eliminating the "can you forward/send me that" syndrome;

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